Special Events Coordinator

This position is made possible through the Canada Summer Jobs Grant under the Youth Employment and Skills Strategy (YESS). It helps youth aged 15 to 30 gain paid summer work experience and develop skills for the job market.

It is a paid position for 9 weeks, 30 hours/week at $20/hour ending September 1, 2026. As per the program, only applicants matching the criteria will be considered. Unfortunately, student visas do not qualify.

The South Granville Business Improvement Association is looking for a Special Events Coordinator to oversee streetscape, activations, and events. As the Special Events Coordinator, you will develop and implement programming in South Granville in an interesting and engaging way as well as support the Marketing efforts of the association. This is a position for someone passionate about community building, placemaking, and transforming public spaces into safe, attractive and fun places where people want to be. We are looking for detail-oriented, hard-working and creative people who are passionate about making South Granville more fun. 

South Granville has served the City of Vancouver as a high street shopping district for over 100 years. Not only are we a shopping street, we are a neighbourhood with a rich history and strong identity and about 50,000 residents within 1km and a daytime office population of 5,000. We boast the largest concentration of lifestyle stores and boutiques in the City and our community is home to the beloved Stanley Theatre providing award-winning live theatre 200 days a year. The South Granville subway station  is expected to open in 2026 and our stop is expected to be one of the busiest along the alignment. We are entering a very exciting time for our neighbourhood!

The South Granville BIA is geographically defined by the boundaries of Granville Street from 5th Avenue to 16th Avenue (N/S) and to the laneways on the east and west side of Granville. We also represent businesses on the south side of Broadway between Granville and Fir.

We Represent
409 member businesses and 115 property owners
$1.117 billion in assessed commercial property value
$935,000 BIA annual budget 

Our Mandate
To help make South Granville the destination of choice for Metro Vancouver residents for shopping, dining, entertainment, and other services; and to act as a catalyst for vibrancy and prosperity in the area through advocacy, marketing, events, improvements and co-operative initiatives.

Core Responsibilities

  • Event Logistics & Planning: Assisting in planning, promoting, and executing events

  • Coordinating venue logistics, managing caterers, and arranging audio-visual equipment.

  • Marketing Support: Developing and distributing promotional materials (signage, flyers, brochures)

  • Producing content for social media platforms and email marketing efforts.

  • On-Site Coordination: Supervising event set-up, tear-down, and logistics. 

  • Serving as a point of contact for vendors and attendees.

  • Administration & Data: Maintaining attendee lists, tracking RSVPs, and preparing event documentation. Collecting feedback post-event to track KPIs and measure ROI. 

Key Qualifications & Skills

  • Mature, creative, reliable, energetic and highly motivated.

  • Communication: Strong written and verbal skills for corresponding with clients, stakeholders, and attendees.

  • Organization: Excellent attention to detail for managing timelines, budgets, and, logistical logistics.

  • Technical Proficiency: Knowledge of social media platforms, Microsoft Office Suite, and potentially event management software.

  • Interpersonal Skills: Ability to work in a fast-paced environment and work effectively within a team

  • Professional and friendly with excellent verbal and written communication skills.

  • Effective planner, extremely organized, and maintains attention to detail.

  • Working knowledge of Microsoft Office suite, Google Drive and the ability to quickly learn new web-based software.

  • Able to think critically, handle multiple projects simultaneously.

  • The ability to work independently.

  • Attention to detail, ability to adapt, soft skills such as leadership, customer service and how to decline with grace.

  • Must be willing to work a flexible schedule which will include the occasional evening or weekend.

  • This position requires moderate physical demands, including lifting over 20 lbs and standing/walking for extended periods during events.

An Asset

  • A broad range of interests including but not limited to: architecture, public realm, digital technologies, arts and culture, advocacy, social equity, politics, urban development, branding, music and food.

  • Knowledge of design, photography and copywriting

  • Knowledge and love of South Granville.

  • Marketing and small business acumen.

  • Working knowledge in data collection practices and methodologies. Able to develop and measure metrics to determine program success.

The South Granville BIA is a culturally diverse office and is committed to equal opportunity employment to all persons regardless of race, colour, national origin, sex, age, religion, status or disability. No phone calls or follow-ups please. Successful applicants will be contacted for an interview.